Food and Drink

100% traceability and rapid-fire sales order processing for quality, efficiency and customer service.

With ever-increasing costs and stringent regulation, Food and Drink distributors require a specialised system that caters for their specific needs. Our software provides end to end lot tracking allowing expiration dates, supplier batches and ingredients to be traced back to source. Our streamlined telesales order entry system allows your staff to take orders efficiently in a high pressure environment, whilst preserving customer service levels. With in built overrider discount control and a fully integrated web option, Solarsoft can provide you with the complete business management system to help your business grow and succeed.

Key Benefits

• Better management information
• More effective sales order processing
• Smarter buying
• Efficient stock/warehouse operations

Solarsoft offers distributors and wholesalers of food and drink products a modern enterprise application specifically developed to meet the needs of the business, that includes:

• Stock and pricing data integrating with accounting and invoicing systems. The system draws on the same set of data, so you only have to input the data once. Sales Order Processing and Purchase Order Processing can be integrated in the system so that stock balances and statistics are automatically updated as orders are processed.
• Automatic stock monitoring, triggering orders when the re-order level is reached.
• Automatic batch control.
• Identifying the cheapest and fastest suppliers.
• Bar coding systems which speed up processing and recording. The software will print and read bar codes from your computer.
• Radio Frequency Identification (RFID) which enables individual valuable products or components to be tracked.

Solarsoft understands that modern systems must actively help businesses deliver the streamlined service, sharp prices and reliable product delivery critical to winning orders in competitive markets.

Built on our proven xVP technology platform, our software overlay for food and drink product distribution and wholesale is designed to be rapidly installed and easy to learn, cutting training time and delivering value from day one.

Management Information

Getting reliable and up-to-date information about what is happening within your business can be a complicated task. Most business owners know what their top selling product is - but which products contribute the most margin and which customers are buying those products?

The Management Information Option* is easily mastered and presents key performance data for your business in a graphic “dashboard” giving you instant access to:

• Margin by product, supplier or customer
• Supplier price and delivery performance
• Patterns of sales by region or between products
• Stock turn, ageing and outages

What's more, with a few clicks of the mouse, a line-byline breakdown of the transactions behind each summary chart can be inspected or exported to Excel for further analysis.

Sales Orders

Our goal for sales order processing is to maximise the value of each customer contact. Our software supports multiple sales channels: there's a Web Sales Option for online account service and tele-sales features for efficient customer service on in-bound and out-bound calls. Product images, data sheets, and flexible delivery options round out features essential to a modern, full-service distributor:

• Out-bound call schedules and shopping lists for efficient tele-sales service
• Integrated PO generation for back-to-back orders
• Kitting and quotation calculators
• Full search and histories available with smart search
• Flexible price lists and targeted promotions

The superior technology of the xVP platform makes light work of e-commerce applications using Electronic Data Interchange (EDI) or web services for fully automated handling of customer orders, shipping notices and invoices.

Inventory Management

From goods-in to dispatch, xVP promotes efficient warehouse operations, precise stock management and timely delivery. Multiple warehouses, multiple bin types and optional bin-level stock control are available with full support for a complete range of movements and operations:

• Streamlined GRN operations – orders, returns, goods-in and PO matching
• Automated putaway and pick & pack operations
• Pallet and container tracking with bulk break and flexible units of measure
• Delivery management with drop shipment, returns and collections
• Accurate stock records using smart wireless devices and barcodes

Large product catalogues are easily maintained and managed using the powerful key word search that does not require users to memorise product codes to find items quickly and accurately.

Purchase Orders

Distribution businesses can maintain full control over their purchases using the requisition and purchase order process controls in xVP. Purchasing is completely integrated with ledgers, sales order processing and stock control, offering:

• Efficient order quantity alerts for breaks and supplier discounts
• Comprehensive history and drill down
• Full returns process handling
• Best price/performance – reliability, defects, discounts

Optional Bankers Automatic Clearing Services (BACS) and Electronic Data Interchange (EDI) messaging is available for automation of supplier orders and payments.

Technology & Options

Built on our cross-vendor platform, xVP, Solarsoft for Distributors is a Windows based system that is modern, open, reliable and easy to use. Easily installed on low-cost industry standard servers, xVP is a low-risk investment that delivers a high return.

• Standard edition: Windows Server 2003 and SQL Server
• Open source edition: Linux and mySQL
• Relational database for ODBC access to data
• XML message support for fl exible data exchange
• Built-in data migration tools for rapid implementation
• Compatible with a wide range of warehouse and yard automation equipment such as WiFi handheld devices and barcode scanners

xVP supports the Solarsoft Open Services Architecture (SOSA), a data gateway that allows systems to be easily and securely connected to business partners and customers via simple web services. SOSA compliance means that xVP also supports the full range of Solarsoft added-value Options plug-in applications that allow the core system to be extended as your business grows. Options include Web Sales for online customer service, our Warehouse Automation and Delivery Management Options for end-to-end barcode tracking and proof of delivery and the Management Information Option for graphic performance analysis.